PMO Coordinator



Work type:



Information & Communication Technology


$475 per day

Job reference:


Start date:


Contact email:


Jessica Geria

  • ASAP Start
  • CBD Location
  • 6-month contract role - experience with Sharepointessentiall
Purpose of the role:

The primary focus of this role is to provide support to the PMO and the broader Projects, Change and Communications team. The Project Coordinator will be experienced in handling a wide range of administrative and project support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff at all levels, in a fast paced environment, often work under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Role responsibilities:
  • Maintaining and producing accurate project control documents including status reports
  • Managing team administration, producing minutes; preparing reports & presentations; providing management information accordingly
  • Assist in the formatting of documents to the client's standards
  • Working closely with other members of PCC
  • Actioning, filtering, prioritising and filing shared mailbox emails as required, including identifying emails requiring action and establishing follow up processes for these items;
  • Planning, scheduling and coordinating meetings, events and catering requirements and facilitate meeting room bookings or minute taking where required.
  • Liaising with project managers about individual project documentation and milestones;
  • Support maintenance of change calendar
  • Assisting the PMO Lead and broader PCC team with ad hoc tasks
  • Other PMO administrative duties to ensure the ongoing efficient operation of the team as required.

  • High level of proficiency in MS office including Outlook, Word, PowerPoint, and Excel is essential.
    Relevant experience with MS Project, Jira, SharePoint, MS PowerBI, Confluence & Objective highly desirable. 
  • Significant, demonstrated experience in a role responsible for organisational design, process improvement and people transition processes for a corporate organisation.
  • Demonstrated ability to work in partnership with others.
  • Demonstrated capability in managing and influencing relationships at all levels of an organisation, including at senior executive level.
  • Demonstrate high-level understanding of project management methodologies and processes.
  • Demonstrated capability in managing and influencing relationships across a broad range of internal and external stakeholders.
  • Is comfortable with complexity and ambiguity, able to navigate and remain effective in a busy and evolving environment without constant supervision or direction.
  • Has a naturally engaging and consultative approach remaining sharply focused on delivering outcomes.
  • Structured problem solving, with the ability to source and analyse information for various sources.
  • Demonstrates a strong commitment to continuous improvement.
  • Has exceptional organisational skills and written and verbal communication.

Please contact Jessica Geria on  +61 3 9602 4222 or e-mail to apply. 

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