Program Administrator



Work type:

Full Time


Information & Communication Technology


$90000.00 - $110000.00 per annum

Job reference:


Start date:


Contact email:


Kylie McManus

Are you experienced working in established PMO's and co-ordinating business programs impacting technology, people, commercial and business process?  

Our CBD based SMB client in the finance sector is set to embark on a business transformation program to define and implement a new operating model. You'll be joining a Program Director and Program Manager currently reviewing RFP responses and performing due diligence on potential vendors. This challenging and autonomous role will see you supporting them as they plan and scope the program, manage the Board, Oversight and Steering Committees' expectations and establish and drive the program streams. 

This is an initial 12 month fixed term with likelihood of extension for another 6 to 12 months as the Program moves from vendor selection to delivery (1-2+ years). 

The successful candidate has a background in Project/Program Coordination and Administration within an established PMO (methodology agnostic) and can operate autonomously and with a great deal of flexibility to adjust to changing needs and priorities. A high degree of attention to detail is required to develop Board level reporting and presentations. You can also showcase flexibility to respond to ad-hoc requests and a willingness to roll-up the sleeves and support the Program Director and Manager with preparation of agendas, minutes, program reports, presentations, schedules, risks and issue registers and tender evaluation documentation.

Key Success Measures:
  • Experienced Program Administrator/Coordinator in established PMO based on an established methodology (Prince2 or PMBOK)
  • Experience managing Project Schedules, Financials, Risk and Issues and creating PowerPoint presentations and reporting packs to Steering Committee and Board level
  • Any exposure to RFx processes, due diligence, and creation of program artefacts and documentation required to support a tender process VERY highly regarded
  • Outstanding communication (written and verbal), polished presentation and ability to work with the senior Executive team 
  • All hands on deck, roll up your sleeves approach and willingness to support a busy Program Director and Program Manager setting up a multiple stream program
  • Strong MS Project, PowerPoint, Excel and MS Office, Visio  

If you're an experienced Program Coordinator with outstanding organisation and communication skills please contact: | (03) 9236 7725

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