Program/Project Administrator



Work type:



Information & Communication Technology


Competitive Rates!

Job reference:


Start date:


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Michael Tran

Working closely with this busy PMO team you will support the Program Director with a wide range of administration and onboarding activities. You'll be a self-starter with a service orientated mindset and happy to help out with the general administration for the program with this large utility business. With a background in supporting large projects or programs, your strong organisational skills will help you quickly come up to speed as you're likely to be the "go to " person for the teams' administration.
Your Responsibilities:
Support to Program Director
  • Assist with meeting room booking and diary co-ordination
  • Assist with any documentation/printing in preparation of meetings as required
  • Assist with ICT requests
  • Ad-hoc tasks as required
General Administration
  • Coordination of any building requests, relocations and specific office administration including stationery
  • Coordination of travel request application, approval and booking (flights, car, accommodation)
  • Coordination of any Program events
  • Maintain program registers including cab charge, invoicing, travel
  • Administer, manage and maintain the SharePoint site and Network drive including content and access as well as list and register creation
  • Manage general project purchases including catering
ICT Requests/Equipment/Software
  • Coordination of ICT requests on behalf of program resources
  • Maintain ICT assets registers
  • Coordinate software requests for program resources
Resource Management
  • Coordination of onboarding activities for new starters including building security cards and associated forms
  • Maintain floor plans and program organisational charts
  • Work with the Program Coordinator to maintain the renewal and cessation of resource contracts and accounts
  • Coordination of weekly Contractor timesheets and Labour Costing Weekly
  • Maintain annual leave register
  • Provide support for requesting Digital Office resource requests and maintain the register of contractor renewals
  • Assist Program Coordinator with preparation of Steering Committee packs where required
  • Secretariat function at meetings where required - minutes/actions/agendas

Please "Apply for this role"  or contact Michael Tran or Matt Brearley on 3221 3333 for further information.

For a list of all vacant positions, please see our website

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