Project Administrator - Admin



Work type:



Administration & Office Support


Competitive Rates!

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Michael Tran

Working closely with this busy PMO team you will support the Program Director with a wide range of administration and onboarding activities. You'll be a self-starter with a service orientated mindset and happy to help out with the general administration for the program with this large utility business. With a background in supporting large projects or programs, your strong organisational skills will help you quickly come up to speed as you're likely to be the "go to" person for the teams' administration.
Your Responsibilities:
Support to Program Director
  • Assist with meeting room booking and diary co-ordination
  • Assist with any documentation/printing in preparation of meetings as required
  • Assist with ICT requests
  • Ad-hoc tasks as required
General Administration
  • Coordination of any building requests, relocations and specific office administration including stationery
  • Coordination of travel request application, approval and booking (flights, car, accommodation)
  • Coordination of any Program events
  • Maintain program registers including cab charge, invoicing, travel
  • Administer, manage and maintain the SharePoint site and Network drive including content and access as well as list and register creation
  • Manage general project purchases including catering
ICT Requests/Equipment/Software
  • Coordination of ICT requests on behalf of program resources
  • Maintain ICT assets registers
  • Coordinate software requests for program resources
Resource Management
  • Coordination of onboarding activities for new starters including building security cards and associated forms
  • Maintain floor plans and program organisational charts
  • Work with the Program Coordinator to maintain the renewal and cessation of resource contracts and accounts
  • Coordination of weekly Contractor timesheets and Labour Costing Weekly
  • Maintain annual leave register
  • Provide support for requesting Digital Office resource requests and maintain the register of contractor renewals
  • Assist Program Coordinator with preparation of Steering Committee packs where required
  • Secretariat function at meetings where required - minutes/actions/agendas

Does this sound like something for you? If so, please "Apply for this role"  or contact Michael Tran or Matt Brearley on 3221 3333 for further information.

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