Project / Program Administrator



Work type:



Information & Communication Technology


CBD location, close to transport

Job reference:


Start date:


Contact email:


Carly Llorente

This leader in higher education is currently seeking an experienced Project / Program Administrator to accept and drive a wide range of administrative tasks on behalf of the project leadership team, and the wider project team.

To be successful in this role you will be a highly self-motivated and capable professional, capable of independently managing your workload, and prioritising tasks in a complex project environment.

Key accountabilities
  • Coordination and organisation of meetings and workshops involving multiple internal or external parties on behalf of team including diary alignment and arranging facilities
  • Team administration including organising team meetings and associated functions
  • Ensuring office facilities requirements are prepared, including arranging technology and other resources
  • Taking effective formal minutes and action items for meetings and ensure timely turnaround for review and distribution
  • Administer and organise project documents to ensure tracking, status, and versions
  • Administrative aspects of project financials including raising purchase orders and dealing with invoices
Skills and experience
  • Considerable experience in providing an advanced level of administrative support at the Director / Senior Manager / Executive level, in comparable large-scale enterprises
  • Demonstrable experience as an administrator in a project based environment, ideally a business/IT project
  • Advanced skills in Microsoft Word, PowerPoint and Outlook
  • Strong attention to detail and accuracy
  • Able to develop relationships with a diverse range of stakeholders
  • Demonstrable understanding of project controls including budgets, forecasts, risks, issues; familiarity with the reporting of these controls, including familiarity with governance reporting and steering committee meetings
To find out more about this brand new role please contact Rebecca or Carly on 9602 4222, or apply online now. 


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